Special Event Application Special Event Fees
(a)To obtain a permit, a person must submit a written application upon a form provided by the city. Application must be filled out completely before it is reviewed. Application will be denied if not filled out completely
The written application shall contain the following information:
- The name, address, telephone numbers, date of birth and driver’s license number of the applicant, owners, sponsors, or any other person responsible for the special event;
- The designation of an individual, if other than the applicant, who is in charge of the special event including a phone and facsimile number, if any, where the individual can be reached;
- Date, time, duration, hours of operation, and the location of the special event;
- The estimated number of persons, of animals and riders, animal-drawn vehicles, floats, motor vehicles, motorized displays, marching units or organizations such as bands, color guards and drill teams participating in the parade or special event and a set of plans showing the area or route to be used during the parade or special event including proposed structures, tents, parking, fencing, refuse containers, barricades, signs, amplified sound, lights, fire lanes, banners and restroom facilities;
- How the applicant proposes to provide security and traffic control;
- The time and location of street closings, if any are requested;
- The offer of merchandise or serving of food or beverages at the special event, up to and including the number and type of concessions or vendors, whether owned and operated by the applicant, or privately owned and operated by independent vendors, the type of foods and/or merchandise to be offered, how and where the foods are to be prepared, and the details of the construction and layout of the concession areas;
- Description of animals to be used; waste from animals shall be removed daily from the premises and provisions shall be made for shade and water for all animals; animals shall be a minimum distance of 50 feet from food vendors;
- How the applicant will clean up the area used after the special event; and proof that the applicant possesses or is able to obtain all licenses and permits required by this article or other city ordinances or by state law for the conduct of the special event;
- The parade’s commencement and termination time, the specific route to be traveled, and the starting and termination points;
- The estimated number of persons to participate in the parade and the estimated number of animals that will be used;
- A plan to provide sufficient parking to accommodate the projected number of users plus ten percent;
- A plan to provide police officers for security, crowd control and traffic control;
- A plan to provide vehicular access for fire and emergency medical response personnel;
- Proof of public liability insurance with minimum combined limits of $1,000,000.00 shall be required if there are mechanical amusement rides or exotic animals.
(b)The written application must be received by the city at least 45 days prior to the date of the special event and 30 days prior to a parade. The city, where good cause is shown, and a determination made by the city administrator that the application can be processed in less time, taking into consideration the specified event, shall have the authority to consider, but not the duty to do so, any application filed less than 45 or 30 days prior to the date of the special event or parade.
(c)The city administrator (or his designee) shall forward a copy of the application to appropriate members of city staff, including but not limited to police and public works. City staff shall review the application and make comments or recommendations to the city administrator concerning the application.
(d)Applications will be reviewed and considered in the order they are received.
(e)A separate application must be made for each special event.
(f)The application containing the above information and any other information necessary to fully describe the special event shall be delivered to or mailed with postage prepaid to the city, in care of the city administrator. The city administrator shall act upon such application promptly and may require the applicant to attend a meeting to be scheduled by the city administrator for the purpose of further informing the city of the activities of the special event and for the purpose of discussing the issues involved for the health and safety of the general public.
(g)The city administrator shall either issue or deny the issuance of the permit by 5:00 p.m. of the tenth business day after the day of the receipt of the application for permit. Notice that the permit has been denied shall be in writing sent certified mail, return receipt requested, to the address given on the application, or by facsimile.